A record storage service is a great resource for any any business to use, especially when you consider the many benefits it can provide. Two reasons to utilize a record storage service are for contingency planning and security.

Contingency Planning

One of the worst things that can happen to your company is to lose all of its files and records due to a hacking attack, fire, theft, or natural disaster. Contingency planning is vital so that your company will always have a backup in the event that something catastrophic happens to your records. When you utilize a record storage service, they will provide you with a number of different ways to back up your records, such as simply storing copies of paperwork in their warehouse or allowing you to store your digital records and date on their servers.

This is an ideal situation because it allows you to have backups stored and saved in multiple locations. Sure, you can make backups of all of your records and keep them in your office, but that can be risky. If a disaster should strike your office, then you can lose both your original records and the backups at the same time.

Security

Since companies can be sued or prosecuted if they leak sensitive or private information, keeping that information safe and secure is of the utmost importance. A record storage service will be able to keep your records secure in their facilities by taking a number of security steps. For example, the warehouse where the servers and physical records are kept will often have 24 hour surveillance, security personnel, and restricted access to the facility. 

Another way that this type of service will secure your records is by making sure that the security on their services is as tight as possible in order to prevent any hacking attacks or unauthorized access. In many cases, this service will provide you and your employees with a username and password that will allow you to have access to whatever records you want, while keeping anyone else out.

Finally, a record storage service will also keep your items secure from degradation. For example, if you have older documents that may be sensitive to temperature shifts, the service will be able to offer you climate-controlled storage options that will keep those documents in pristine condition.

For more information, contact Easy Self Storage & The Archive Center or a similar company.